How to Write Thank You Notes to Help you Get the Job

Posted July 12, 2016 in Job Hunting Tips by Elizabeth Tischer

After spending so much time and effort learning about the company and job offer, brushing up your resume to make it the perfect match for your position and getting an appointment with the hiring manager, it's imperative you seal the deal by formally thanking them for taking the time to interview you.

Though many think writing a thank you note is a waste of time, surveys prove that 75% of interviewers state that their final decision is affected by the candidate’s thank-you letter. Moreover, though only less than 50% of the candidates send thank you notes, it impresses hiring managers.

How thank you notes can help you

Not following up the job interview with a thank you note indicates that you don’t believe in putting in an extra effort to get a job done. Of course, this depends on the job interview as there’s no point sending a thank you note if you want to become a cashier at McDonalds. However if you are looking for a managerial post, a thank you note will do wonders to your impression.

By sending thank you notes, you improve your relationship with your hiring authorities and prove that you are serious about your job. It also shows you want to create a good impression on a third person/customer. Your thank you note also remind your interviewers about you if they find some other position or opportunity which matches your skills better.

Tips to write thank you notes

•    It’s always better to send the thank you note by email within 24 hours of your job interview. You are fresh in the interviewer’s mind who will thus remember you better. 

•    Don’t spend too much time or strike up too elaborate a letter. Keep it short and sweet to no longer than two to three paragraphs. 

•    Do make sure you mention some particular points of the conversation you had with them. 

•    Some wonder if a handwritten note is better than an email. This depends on the case as though handwritten notes do add a personal touch to the message; it may reach the organization too late to create the desired impact. 

Moreover, it depends on the company you are sending the note to as ‘traditional’, or ‘nonprofit’ organizations may appreciate the extra effort put in handwritten notes while a fast-paced and modern setup may not like this ‘old’ method of communication. The best solution is to send an email immediately after the interview and a handwritten note soon after that.

Drafting your letter

•    The best way to write your letter is by picturing yourself in the recipient’s mindset. Ask yourself questions like if they enjoyed the conversation, where you struck a connection with them and if they were warm and friendly or strictly professional.

•    Based on these answers, include a thanks to the person for meeting you, mention something special about the interview which you remember and also repeat your interest in getting the job. 

•    Despite email being a relatively informal mode of communication, don’t be too casual with your tone or language. Don’t use emoticons or any ‘text speak’ like ‘LOL’ in the note. 

•    Once you format your thank you note, double and triple check it to ensure there are no grammatical or spelling mistakes. A note filled with mistakes can ruin the tremendous impact you may have created on the interviewers during the interview. 

•    If more than one person interviewed you, do send a note to each of them and not a single group thank you note.  A single note makes you look cheap and lazy. 

•    If required, collect business cards or note the names and titles of the people who’d conducted the interview. This ensures you make no mistakes while framing your thank you note.

Keep checking your inbox after sending your thank you note and don’t panic if you don’t receive an immediate reply. If there’s no response after a few days or weeks, follow up with a note asking if there’s any progress in their decision-making process. However don’t exceed this to end up bombarding the hiring manager’s inbox! At the most, send one or two spaced follow-ups but don’t contact them daily or weekly.

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